If you are familiar with ad agencies and pr firms, you know people change jobs constantly! Actually for my blog and magazine columns that has been great as with any job change, I get introduced to new companies!
As you can imagine, my address box is full of email addresses and contacts. It would be virtually impossible for me to try to manage these contacts! In fact, I knew there were so many bad e-mail addresses and contacts that I basically just let my address book go knowing there was a bunch of bad contacts.
Then I found Evercontact! Evercontact is a plug-in for Gmail, Outlook and Salesforce.com! I downloaded the free trial for Outlook and it immediately started to help me clean up my contacts! As you can see in the month of October alone (and it is only 10 days into the month) Evercontact has scanned 280 e-mails, and updated my contacts!
Here’s how it works. Evercontact constantly scans your received e-mails to check for a signature containing vital contact information. It then captures this information and checks your contact file. If the contact is in your address book, Evercontact verifies the information. If anything needs to be updated based on the latest e-mail signature, the contact is updated. The best part for me is that if the contact is not in your address book, a new contact is created based on the information in the signature! This is far more information than I would typically put into my contact database as I would just put in the name and e-mail address. Evercontact extracts the address, phone number, fax number and email address (if all that information is in the e-mail signature).
I was so impressed with Evercontact, that I had to check out their “flashback” feature! Flashback searched through all the e-mail folders I selected and extracted all the signatures in over 25,000 e-mails. Yes, I know, I need to clean-up my inbox and saved folders. I tend to save everything! You never know when you want to go back and find that PR contact for a new product. Flashback added 1,185 contacts and updated 68 new contacts! It has been several years since I last updated all my contacts. Flashback took about 48 hours to complete and now has my address book up to date! The nice thing about flashback is my e-mail or computer wasn’t running for 48 hours straight, it took about 15 minutes to create a file from the 25,000+ e-mails. Then walks you through the process to upload the file and alerts you when the process is done. Simply follow the next steps and about 10 minutes later, your address book is up to date!
I would encourage you to do what I did, visit www.evercontact.com and download their free trial version! It is easy to install and will start updating your address book in minutes!